Reporting fraud in government
We encourage all citizens to report fraud allegations directly to the State Auditor’s Office (SAO).
Washington state law requires all state agencies and local governments to immediately notify SAO if staff know or suspect loss of public resources, or of other illegal activity. State and local government employees should alert us to suspected fraud through the online Report a Suspected Fraud or Loss form below.
What to do if you suspect fraud
Take the following actions when a loss of public funds, assets or other illegal activity is suspected or detected:
- Report the loss to SAO using the form on our website (use the button below this list).
- Protect the accounting records. All original records related to the loss should be secured in a safe place until our investigation has been completed.
- Notify others who need to know. This may include the governing body, agency head or deputies, chief financial officer or internal auditor, depending upon the circumstances.
- Providing notification to your legal counsel may also be appropriate.
- File a police report with the appropriate local or state law enforcement agency when advised to do so by SAO.
- Do not enter into a restitution agreement with an employee prior to an investigation to establish the amount of loss.
Circumstances in which you should not contact SAO
Local governments and state agencies are not required to report the following:
- Normal and reasonable “over and short” situations from cash receipting operations. Record these transactions in the accounting system as miscellaneous income and expense, respectively, and monitor this activity for any unusual trends.
- Reasonable inventory shortages identified during a physical count. Record inventory adjustments in the accounting system.
- Breaking and entering or vandalism of property.
- Loss of cellphones
Please do not attempt to correct the loss without reporting to the authorities identified above. In addition, state law requires written approval of the State Auditor and Attorney General before state agencies and local governments make any restitution agreement, compromise, or settlement.
For questions about fraud procedures or the fraud program, contact us at email@example.com.